Executive Assistant

Susan Williams



1900 Indianwood Ct.                                                                                                              Phone:919-812-5142

Raleigh, NC 27604                                                                                     Email: williams.susan789@gmail.com

 

 

Executive Assistant /
Administrative Support Professional


A top-performing Executive Assistant and Administrative Support Professional
seeks to bring 10+ years of progressive experience to an industry-leading
employer. Strong history of success in a variety of high-level executive
support, administrative oversight, and project management positions. Proven record of using excellent
multi-tasking and time-management skills to successfully prioritize multiple
projects with conflicting deadlines. Successful in coordinating national and
international travel, meeting, and event arrangements for senior-level
executives and their staff. Proficient in strategic planning, financial
reconciliation, research/reporting, scheduling, professional correspondences,
complex project management, and more. Diligent, goal-oriented, with the skills,
and hands-on experience needed to make an immediate positive impact as part of
any fast-paced team.


Areas of Expertise

 


 

 

  •  Expert Executive Support

  •   Travel Planning/Expensing

  •   Strategic Planning/Analysis

  •   Cisco Systems Certified

  •   Thorough Administrative Assistance

  •   Professional Correspondences

  •   Financial Reconciliations

  •   Efficient Multi-tasking

  •   Schedule Coordination

  •   Proven Time Management

  •   Detailed Research/Reporting

  •   Associate’s Degree, Business

 
 
 
 
 

 
 
 
 
 

 



 

Professional Experience




 

RTI International, Durham, NC – Senior Administrative Assistant I                                                                    2012-Present



  • § Supporting Senior Research Forensic
    Scientists and their teams by scheduling/coordinating meetings and travel.
  • § Managing correspondences, registration, and
    travel for 7 team members; taking detailed minutes from meetings.
  • § Coordinating lab visits, travel itineraries
    and agendas, completing all related expense reports and bank statements.
  • § Processing and matching invoices, raising
    purchase orders, budgeting, and other financial administration duties.
  • § Supporting scientists with various
    high-priority projects; managing all facility needs (space, inventory, etc.).
  • § Using Salesforce software to store, track,
    and manage contract and opportunity data and generate detailed reports.
  • § Updating resumes and CV’s as requested for Senior
    Research Forensic Scientists within Scientific Stature.



Smith & Nephew, Durham, NC – Executive Assistant III   (Temp. Position)                                                                 2011-2012

§ Provided high-level administrative,
calendar management, and communications support for the SVP Global Operations,
SVP HR Global Operations, VP Global Strategic Procurement, and VP Operational
Excellence offices.

  • § Managed all office communications, routine
    and critical, when the office manager is traveling or on leave.
  • § Coordinated all travel, arrangements,
    schedules, meetings, and itineraries for senior-level staff members.
  • § Proactively resolved any situations arising
    during the SVP’s absences for authorized/unauthorized information.
  • § Processed expense reports, reconciled bank
    statements, and more financial duties for a wide range of offices.
  • § Oversaw all Outlook calendars and scheduled
    workloads for SVP Global Operations/SVP
    HR Global Operations.
  • § Managed the passport and visa application,
    renewal, and distribution processes for the entire staff of 10.

 

Quintiles, Durham, NC – Senior Administrative Assistant  (contract position)                                                        April-December, 2011


 Successfully performed a variety of
diverse, complex, and time-sensitive administrative support duties.

  • § Coordinated travels, schedules, meetings,
    and teleconferences to support 7 high-level team members.
  • § Managed the departmental signature process,
    tracking and following up on all candidate requisition forms.
  • § Oversaw the efficient planning/preparation
    of business meetings and luncheons with internal and external clients.
  • § Used Salesforce to collect, store, and
    manage contact, activities, and opportunities, running reports as needed.
  • § Coordinated the maintenance and upgrading
    of hardware/software systems with the company IT department.
  • § Managed invoices, budgets, daily
    accounting, expense reporting, and more financial reconciliation processes.

 

Professional
Experience (Continued):

 

Cisco Systems , Durham, NC – Administrative Assistant II   (Contract Position)                                           2010-2011


§ Developed an advanced knowledge of the
organization’s business model to manage constantly-changing priorities.

  • § Used expert Outlook, WebEx/WebEx Connect,
    & calendar management skills to support 2 directors and a staff of 6.
  • § Managed conflicting meeting requests,
    tracked action items, and performed all necessary follow-up duties.
  • § Relied on excellent multi-tasking skills to
    produce/manage a large volume of work under shifting deadlines.
  • § Regularly handled time-sensitive and highly
    confidential material with discretion.



Campbell Alliance, Raleigh, NC – Executive Assistant                                                                                              2007-2009

 

  • § Supported the administrative, travel, and
    financial needs of Practice Leaders in 10+ nationwide locations.
  • § Successfully coordinated weekly domestic
    and international travel arrangements for 8 senior-level managers.
  • § Saved $100 - $200 per employee round-trip
    ticket by using time management and advanced planning skills.
  • § Prepared/approved expense reports for
    executives, flagging any out-of-policy submissions for further review.
  • § Ensured the securement of housing,
    catering, and all materials while coordination 15-20 monthly client domestic
    and international meetings for both on-site and off-site locations.




Duke Clinical Research Institute, Durham,NC – Executive Assistant    (Temp. Position)                                  April-October, 2007

§ Managed a variety of administrative support
functions for the Vice President of Human Resources and staff.

  • § Prepared complex but routine correspondence,
    memorandums, create presentations, meeting agendas and notes for executive
    meetings using Microsoft Office Suite (Word, Excel, PowerPoint, Visio, etc.).
  • § Used time-management and multi-tasking
    skills to manage multiple projects while under strict deadlines.
  • § Regularly worked with confidential and
    sensitive information in a professional manner.

 

Universal Meeting Management, Raleigh, NC –
Project Coordinator                                                                       
2005-2007


§ Developed/executed key projects to ensure
efficient, cost-effective, and well-planned client meetings and events.

  • § Managed multiple conflicting timelines to
    deliver complete responses/resolutions on time.
  • § Used program management skills to
    prioritize multiple programs, meetings, and projects while scheduling events.
  • § Became a valuable troubleshooting resource
    to effectively ensure provider service and project outcomes.


Education & Training

 



Lansing Community College,
Lansing, MI

 



Associate’s Degree, Business

 

Computer Skills: Microsoft Office Suite
(Word, Excel, Outlook, Powerpoint, Visio, etc), Microsoft Windows® operating
systems, SalesForce.com, SharePoint, Concur, Cognos, Marketplace and Basecamp,
and more.



 Professional
References Available Upon Request

  • ID#: 81750
  • Location: Raleigh, NC , 27604

Don't Be Fooled

  • When selling, do not put your home address in your ad.
  • To avoid scams, buy and sell with people you can meet locally, in person.
  • When meeting with someone you don't know, meet in a public place. If that's not possible, have a buddy with you. Also, carry a cell phone; if you feel unsafe, you can call a trusted friend, and stay on the line.
  • Never give out financial or private information like account numbers, PayPal login, or social security number.
  • If an offer sounds too good to be true, it is. Walk away!

Look Who's Hiring!

Executive Assistant - Vascular
Morrisville, NC Teleflex
Executive Assistant
Monroe, NC ATI Metals
Senior Executive Assistant
Raleigh, NC Randstad
Senior Executive Assistant
Goldsboro, NC Wayne Memorial Hospital
Executive Assistant
Mills River, NC Sierra Nevada Brwing Co
Executive Assistant to the Campus President
Charlotte, NC EDMC