Accounting and Administrative Assistant
4.
1 Raleigh, NC Raleigh, NC Full-time Full-time $18 - $24 an hour $18 - $24 an hour 11 days ago 11 days ago 11 days ago Administrative & Accounting Assistant Organizational Function The Administrative & Accounting Assistant works under the supervision of, and reports to, the Project Accountant.
The Administrative & Accounting Assistant is responsible for supporting accounts payable and providing clerical and administrative support as assigned.
Work Performed o Manage reception desk including:
o Answer phone calls and direct as appropriate.
o Manage all visitors and deliveries.
o Receive and process incoming mail.
o Assist with purchasing break room supplies.
o Stock office supplies.
o Verify Inactive Vendors o Maintain Pay-When-Paid Vendors o Maintain WMBE Vendors o Assist in annual COI update to GCs.
o Acquire Invoices in TimberScan.
o Review and reconcile vendor statements.
o Assist AP Specialist with entering monthly expense reports, ensuring correct cost codes and GL accounts are used.
o Assist AP Specialist with retainage releases and requesting required lien waivers via Levelset.
o Assist PMAs with GC Contract review as needed (Update Sage300 & Procore, request COI & Exhibit L, extract billing documents and update billing matrix, enter financial markup in Procore, extract P&P Bond and LEED documentation) o Assist PMAs with new vendor setup in Sage 300 and Procore.
o Ensure W9s are updated, received, and filed for all vendors.
Qualifications and Requirements High School Diploma required, Associate degree preferred.
Ability to learn new software.
Strong organizational skills.
Strong multitasking skills.
Attention to detail.
Job Type:
Full-time Pay:
$18.
00 - $24.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance Schedule:
Monday to Friday Education:
High school or equivalent (Required)
Experience:
Accounting / Bookkeeping:
2 years (Preferred) Sage 300:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
1 Raleigh, NC Raleigh, NC Full-time Full-time $18 - $24 an hour $18 - $24 an hour 11 days ago 11 days ago 11 days ago Administrative & Accounting Assistant Organizational Function The Administrative & Accounting Assistant works under the supervision of, and reports to, the Project Accountant.
The Administrative & Accounting Assistant is responsible for supporting accounts payable and providing clerical and administrative support as assigned.
Work Performed o Manage reception desk including:
o Answer phone calls and direct as appropriate.
o Manage all visitors and deliveries.
o Receive and process incoming mail.
o Assist with purchasing break room supplies.
o Stock office supplies.
o Verify Inactive Vendors o Maintain Pay-When-Paid Vendors o Maintain WMBE Vendors o Assist in annual COI update to GCs.
o Acquire Invoices in TimberScan.
o Review and reconcile vendor statements.
o Assist AP Specialist with entering monthly expense reports, ensuring correct cost codes and GL accounts are used.
o Assist AP Specialist with retainage releases and requesting required lien waivers via Levelset.
o Assist PMAs with GC Contract review as needed (Update Sage300 & Procore, request COI & Exhibit L, extract billing documents and update billing matrix, enter financial markup in Procore, extract P&P Bond and LEED documentation) o Assist PMAs with new vendor setup in Sage 300 and Procore.
o Ensure W9s are updated, received, and filed for all vendors.
Qualifications and Requirements High School Diploma required, Associate degree preferred.
Ability to learn new software.
Strong organizational skills.
Strong multitasking skills.
Attention to detail.
Job Type:
Full-time Pay:
$18.
00 - $24.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance Schedule:
Monday to Friday Education:
High school or equivalent (Required)
Experience:
Accounting / Bookkeeping:
2 years (Preferred) Sage 300:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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