Assistant to the Vice President of Facilities
4.
2 Raleigh, NC Raleigh, NC Full-time Full-time $40,464 - $52,368 a year $40,464 - $52,368 a year 1 day ago 1 day ago 1 day ago Position Description Pay Grade:
Assistant 8 This position performs general clerical duties to support staff in the Facilities Operations Department.
Responsibilities and Duties ( Essential Functions) To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.
Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.
Manages the calendar for the office of the Vice President of Facilities Manages the Vice President's schedule and correlates meetings with Executive Leadership Assists the Vice President in communicating divisional information, events, and activities Prepares correspondence, reports, and information of a routine or confidential nature Maintains confidential employee information and filing Assists in maintaining and filing employee personnel files and associated documentation Tracks department operating expenses throughout the year and coordinates with the College's Budget Department to reporting monthly budget/expenditures Maintains/monitors Facilities Alterations budget worksheet Assists in preparing and updating budget reports, as directed by the Vice President Tracks and updates staff credentials for the college catalog on an annual basis Answers incoming calls to the Vice President's office, provides information, takes messages, and refers calls to enable smooth communication transfers Performs a wide range of general administrative support duties, as directed Retrieves, processes, and distributes incoming and outgoing mail Schedules and participates in meetings as directed; records minutes of meetings and distributes appropriately Assists Construction Project Specialist in recording and processing, invoices, pay applications, contractor/designer agreements, change orders, and design amendments Assists Executive Director with HUB/MWBE program to track HUB participation in State Interscope system and produce annual reports Responsible for processing daily travel, travel requests, and travel reimbursements.
Reserves accommodations such as lodging, airfare, and additional transportation for department travel Purchases office supplies, orders department equipment, completes Form 58 for IT purchases, computers, and cell phones Processes procurement and purchase orders Manages P-Card purchases and reconciles monthly P-Card statements Qualifications Knowledge, Skills & Abilities:
Intermediate skills in MS Office applications Excellent organizational skills Excellent written and verbal communication skills Ability to work with a high degree of accuracy in a fast-paced office environment Willingness to be a team player and provide support to other employees within the division Ability to maintain records accurately and be able to meet deadlines consistently Ability to maintain confidentiality when working with personnel or other sensitive material Minimum Requirements High School diploma or equivalent Three years of secretarial and/or clerical experience Preferences Bachelor's Degree We Value a Diverse Workforce! As an equal employment opportunity employer, Wake Tech values diversity, equity and inclusion in our workforce.
Wake Tech is committed to reaching students in every part of Wake County and rallying around them to go as far as their dreams, talents, and resilience will take them.
As an institution of higher education, we are committed to valuing the unique experiences and diversity of the Wake Tech community.
Wake Tech needs people from all backgrounds and swaths of life to help provide instruction, services, resources, and support to our students and the community.
We strive to be self-reflective of the kind of student body we represent and culture that we are building, and we care deeply about supporting each employee's professional growth.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
2 Raleigh, NC Raleigh, NC Full-time Full-time $40,464 - $52,368 a year $40,464 - $52,368 a year 1 day ago 1 day ago 1 day ago Position Description Pay Grade:
Assistant 8 This position performs general clerical duties to support staff in the Facilities Operations Department.
Responsibilities and Duties ( Essential Functions) To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.
Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.
Manages the calendar for the office of the Vice President of Facilities Manages the Vice President's schedule and correlates meetings with Executive Leadership Assists the Vice President in communicating divisional information, events, and activities Prepares correspondence, reports, and information of a routine or confidential nature Maintains confidential employee information and filing Assists in maintaining and filing employee personnel files and associated documentation Tracks department operating expenses throughout the year and coordinates with the College's Budget Department to reporting monthly budget/expenditures Maintains/monitors Facilities Alterations budget worksheet Assists in preparing and updating budget reports, as directed by the Vice President Tracks and updates staff credentials for the college catalog on an annual basis Answers incoming calls to the Vice President's office, provides information, takes messages, and refers calls to enable smooth communication transfers Performs a wide range of general administrative support duties, as directed Retrieves, processes, and distributes incoming and outgoing mail Schedules and participates in meetings as directed; records minutes of meetings and distributes appropriately Assists Construction Project Specialist in recording and processing, invoices, pay applications, contractor/designer agreements, change orders, and design amendments Assists Executive Director with HUB/MWBE program to track HUB participation in State Interscope system and produce annual reports Responsible for processing daily travel, travel requests, and travel reimbursements.
Reserves accommodations such as lodging, airfare, and additional transportation for department travel Purchases office supplies, orders department equipment, completes Form 58 for IT purchases, computers, and cell phones Processes procurement and purchase orders Manages P-Card purchases and reconciles monthly P-Card statements Qualifications Knowledge, Skills & Abilities:
Intermediate skills in MS Office applications Excellent organizational skills Excellent written and verbal communication skills Ability to work with a high degree of accuracy in a fast-paced office environment Willingness to be a team player and provide support to other employees within the division Ability to maintain records accurately and be able to meet deadlines consistently Ability to maintain confidentiality when working with personnel or other sensitive material Minimum Requirements High School diploma or equivalent Three years of secretarial and/or clerical experience Preferences Bachelor's Degree We Value a Diverse Workforce! As an equal employment opportunity employer, Wake Tech values diversity, equity and inclusion in our workforce.
Wake Tech is committed to reaching students in every part of Wake County and rallying around them to go as far as their dreams, talents, and resilience will take them.
As an institution of higher education, we are committed to valuing the unique experiences and diversity of the Wake Tech community.
Wake Tech needs people from all backgrounds and swaths of life to help provide instruction, services, resources, and support to our students and the community.
We strive to be self-reflective of the kind of student body we represent and culture that we are building, and we care deeply about supporting each employee's professional growth.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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