Administrative Specialist - Child Protective Services
3.
8 Raleigh, NC Raleigh, NC $17.
59 - $29.
91 an hour $17.
59 - $29.
91 an hour 3 days ago 3 days ago 3 days ago What You'll Be Doing The Wake County Child Welfare team are seeking an Administrative Specialist who's office management skills rise above others, to excel at providing administrative and personal support to a high-level manager.
To succeed in this role, you must have a high level of professionalism, accuracy and attention to detail and the ability to excel as an acting office manager with exceptional time management skills.
Work may be confidential and sensitive in nature and ranges from general office support assignments to administrative responsibilities involving decision making, judgement and tact.
Essential Functions:
Manages access to administrator by screening calls and visitors to determine appropriate course of action.
Researches and responds to calls that may be sensitive and confidential in nature.
Public contact is a significant function including contact with program staff, managers of other units within the organization as well as representatives external to the organization Maintains calendar and schedules appointments based on knowledge of administrator's responsibilities and issues of importance Resolves administrative problems that would not typically require the supervisor's involvement Coordinates meeting/event logistics, prepares meeting agendas and handouts, formats information for presentations and reports, contacts guest speakers and may attend meetings to record/distribute minutes Compiles information for various reports, spreadsheets, projects, briefings and conferences.
Secures signatures and approvals if needed Monitors and orders supplies.
Maintains records of expenditures.
Processes requests for payments, reimbursements, requisitions, and contract amendments.
Reconciles monthly procurement card purchases Drafting/formatting letters and documents, serving as the human resources liaison, retrieving, and filing information, making travel arrangements, data entry, processing mail and functioning as office manager Find out more about the important services our Child Welfare team provides the community! https:
//www.
wake.
gov/departments-government/health-human-services/children-and-family-services/child-welfare-prevention-support-services About Our Team Wake County Health and Human Services (WCHHS) is the consolidation of programs and services that include social services, public health, job search assistance, child support, and transportation.
Our mission, in partnership with the community, is to facilitate full access to high quality and effective health and human services for Wake County residents.
In addition to our numerous standard programs, Wake County Health and Human Services (WCHHS) is engaged in a number of special initiatives that are impacting services and programs throughout our entire agency.
Whether legislated down from the changing regulations on the Federal or State level or bubbling up from the entrepreneurial spirit of our staff, you can always look forward to Wake County Health and Human Services implementing new and exciting enhancements to our services and programs.
The Basics (Required Education and Experience) High school diploma or GED Two years of administrative/office support experience Equivalent education and experience are accepted Beyond the Basics (Preferred Education and Experience) A minimum of two years of administrative/office support experience Experience supporting child welfare Experience working in local government Microsoft Office Expert Experience creating and working with Flow Charts Familiar with NC Fast, LexisNexis, Acurint Budget management and payment of invoices How Will We Know You're 'The One'? Working Knowledge of program services, policies, and procedures Ability to understand issues, identify problems and opportunities to determine the appropriate course of action Strong customer service and communication skills Time management and organizational skills Ability to prioritize and manage multiple work assignments requiring attention to detail About This Position Location:
Human Services Center Swinburne Raleigh, NC 27601 Employment Type:
Regular Work Schedule:
Mon - Fri 8:
30 am - 5:
15 pm Hiring Range:
17.
59 - 29.
91 Market Range:
17.
59 - 29.
91 Posting Closing Date:
7:
00 pm on 3/20/2024.
Estimated Salary: $20 to $28 per hour based on qualifications.
8 Raleigh, NC Raleigh, NC $17.
59 - $29.
91 an hour $17.
59 - $29.
91 an hour 3 days ago 3 days ago 3 days ago What You'll Be Doing The Wake County Child Welfare team are seeking an Administrative Specialist who's office management skills rise above others, to excel at providing administrative and personal support to a high-level manager.
To succeed in this role, you must have a high level of professionalism, accuracy and attention to detail and the ability to excel as an acting office manager with exceptional time management skills.
Work may be confidential and sensitive in nature and ranges from general office support assignments to administrative responsibilities involving decision making, judgement and tact.
Essential Functions:
Manages access to administrator by screening calls and visitors to determine appropriate course of action.
Researches and responds to calls that may be sensitive and confidential in nature.
Public contact is a significant function including contact with program staff, managers of other units within the organization as well as representatives external to the organization Maintains calendar and schedules appointments based on knowledge of administrator's responsibilities and issues of importance Resolves administrative problems that would not typically require the supervisor's involvement Coordinates meeting/event logistics, prepares meeting agendas and handouts, formats information for presentations and reports, contacts guest speakers and may attend meetings to record/distribute minutes Compiles information for various reports, spreadsheets, projects, briefings and conferences.
Secures signatures and approvals if needed Monitors and orders supplies.
Maintains records of expenditures.
Processes requests for payments, reimbursements, requisitions, and contract amendments.
Reconciles monthly procurement card purchases Drafting/formatting letters and documents, serving as the human resources liaison, retrieving, and filing information, making travel arrangements, data entry, processing mail and functioning as office manager Find out more about the important services our Child Welfare team provides the community! https:
//www.
wake.
gov/departments-government/health-human-services/children-and-family-services/child-welfare-prevention-support-services About Our Team Wake County Health and Human Services (WCHHS) is the consolidation of programs and services that include social services, public health, job search assistance, child support, and transportation.
Our mission, in partnership with the community, is to facilitate full access to high quality and effective health and human services for Wake County residents.
In addition to our numerous standard programs, Wake County Health and Human Services (WCHHS) is engaged in a number of special initiatives that are impacting services and programs throughout our entire agency.
Whether legislated down from the changing regulations on the Federal or State level or bubbling up from the entrepreneurial spirit of our staff, you can always look forward to Wake County Health and Human Services implementing new and exciting enhancements to our services and programs.
The Basics (Required Education and Experience) High school diploma or GED Two years of administrative/office support experience Equivalent education and experience are accepted Beyond the Basics (Preferred Education and Experience) A minimum of two years of administrative/office support experience Experience supporting child welfare Experience working in local government Microsoft Office Expert Experience creating and working with Flow Charts Familiar with NC Fast, LexisNexis, Acurint Budget management and payment of invoices How Will We Know You're 'The One'? Working Knowledge of program services, policies, and procedures Ability to understand issues, identify problems and opportunities to determine the appropriate course of action Strong customer service and communication skills Time management and organizational skills Ability to prioritize and manage multiple work assignments requiring attention to detail About This Position Location:
Human Services Center Swinburne Raleigh, NC 27601 Employment Type:
Regular Work Schedule:
Mon - Fri 8:
30 am - 5:
15 pm Hiring Range:
17.
59 - 29.
91 Market Range:
17.
59 - 29.
91 Posting Closing Date:
7:
00 pm on 3/20/2024.
Estimated Salary: $20 to $28 per hour based on qualifications.
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